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Asset Management A complete and accurate inventory of all computing hardware and peripherals, software, compliance with PC-based standards and the identification of training needs all contribute to a companies ability to "live successfully in the IS/IT world." Information Control (IC) was contracted to perform, document and report on all PC-based assets and a Y2K assessment at a large medical facility on the eastern seaboard, to include all in-house clinics and seven (7) remotely located clinics. This thoroughly researched and documented project involved every directorate and department, their individual staffs and any related support activities that remotely applied to the medical facility and/or its in-house and remotely located clinics. IC utilized a variety of methods and technologies during the study. These methods and technologies were designed to isolate and identify each and every aspect of the medical facilities PC-based structures. This included the hardware and software and licensing agreements, current and future training requirements, Y2K compliance, and conformance with established PC standards, which included migration plans for those areas which proved weak and/or non-compliant. The final results of the study were, as expected, mixed. However, the study proved to be very useful and informative to the IT Director and provided the IS/IT department with a "road map" with which to address, and correct, the issues of weaknesses and/or non-compliance. In all, IC inventoried 1,870 PC’s, 1,086 printers, 1,855 monitors and 32 various scanning and imaging devices. Of the equipment analyzed, 849 were found to be "not" Y2K compliant and IC found a substantial number of legacy and/or department-unique systems and software that also failed the "Y2K test". At the start of Fiscal Year 1998, the medical facility was provided new "standards" in both hardware and software. At the conclusion of this study it was determined that only 52 systems, out of 1,870, met this new standard. Several solutions were offered to the medical facility, in the migration plan, which addressed the manner in which they could upgrade systems to this new standard. Of the 170 "specifically identified" software application programs in use (e.g. Lotus, Word Perfect, etc.), 55% were found to be either unlicensed or illegal. A substantial number of PC-based systems were discovered to not have the required support documentation either for their original purchase and/or their on-going operations. The required training needs proved to be very complex based upon the diverse job titles and functions performed. Suffice it to say, a majority of the staff required some form of basic training, while a large number of the management and professional staff requires additional advanced training. In conclusion, the thirty three (33) page study identified IS and IT conditions that are most probably prevalent in a majority of companies who employ computing systems to meet their business demands in such areas as accuracy, completeness, profits and competition. IC has a substantial amount of experience in both asset management. We at IC stand ready to assist you with any of your information systems and technology needs, whether it be a similar study, as noted above, or services such as help desk implementation, WEB design, and/or equipment leasing or purchasing. For further information, please use our contact page. - back -
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